Dear All

Following a review in 2016, the Council has taken the decision to re-tender the opportunity to manage
and operate leisure facilities within the borough. This approach aims to deliver real benefits for users,
clubs and the community more widely. It will also ensure that we can provide value for money for
taxpayers.
The procurement process has now gone live and over the next few months, we will be making a decision
about which operator will be best placed to help deliver our long-term vision for sport and physical
activity.
I would therefore, like to take this opportunity to reassure you about the aims of this procurement and in
particular, the important role that local sports clubs will continue to play.
Indeed, as part of putting the procurement together, we have been working closely with clubs, users and
governing bodies to set out exactly what we want from a leisure operator. This includes providing a
comprehensive programme of community outreach, a detailed focus on the user experience and a
balanced programme of activities, which amongst other things, supports the sustainability of local clubs.
Clubs will also have their existing prices and programmes protected for 12 months and the operator will
continue to support any special events that have been held at the facilities over the last few years.

Engaging regularly with key stakeholders including clubs is another key feature. The operator will
undertake quarterly focus groups, annual surveys with users and be an active member of a Sports
Advisory Group, which includes representation from local clubs.
I understand that you and your members may have concerns about such a major decision, but I can
assure you that the health and sustainability of our sports and leisure clubs is central to our long-term
vision for sport and physical activity across the borough.
Yours sincerely
Robert Smyth
Assistant Director – Performance, People & Innovation

Last edited by Ken Woodward on August 31, 2017